GA-Maintenance Support Coordinator-Savannah, GA

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Performs data input and types correspondence, memoranda, reports, schedules, statistical data, and other documents from rough drafts, notes and verbal instructions, in rough draft and finished copy.

• Receives, sorts, routes and prioritizes mail, data, messages, reports, correspondence and other documents. Maintains specialized records for the department consisting of FMLA, attendance and disciplinary paperwork.

• Coordinates worker's compensation injury and required documents with the Director of Safety and Training.

• Ensures employee drug/alcohol, annual physical and expired driver license notification is made within the organization's policies and procedures.

• Schedules supervisory training with external vendors.

• Inputs various data into the computer using Excel spreadsheets to maintain attendance, employee information and other various data.

• Serves as a backup for daily maintenance department work order computer input. Types and logs in purchase orders for Maintenance Manager and Supervisors.

• Screens and answers telephone calls for the Director. Speaks with visitors and provides requested information or refers them to the Director or to the appropriate person for assistance.

• Coordinates staff member requests for information and meetings with the Director and prioritizes them for proper time management.

• Coordinates building maintenance and shop utility requests.

• Audits and proofs a variety of statistical reports, records and data specific to the department.

• Assists in budget preparation.

• Coordinates purchasing and billing between the Maintenance and Finance Departments.

• Communicates with co-workers, management, and others in a courteous and professional manner.

• Serves on various committees and conducts special projects assignments, as requested.

• Conforms with and abides by all regulations, policies, work procedures, and instructions.

• Conforms to all safety rules and wears/uses all appropriate safety equipment.

• Performs with excellence other work-related duties as assigned.

*This position requires an individual who can frequently lift and/or move up to 50 pounds.

REQUIRED EDUCATION AND EXPERIENCE:

• 2 - 5 years of experience in a similar role

• Excellent written and oral communication skills

• Familiar with Microsoft Office Suite (Word, Excel, PowerPoint) and become familiar with MUNIS within thirty (30) days.

KNOWLEDGE, SKILLS, & ABILITIES:

• Individual must have a strong working knowledge, or ability to quickly gain knowledge, of transit agency security requirements at governmental level; federal, state, and local, capital projects, safety programs and the FTA/GDOT requirements for safety certification of fixed guideway transit systems.

• Should possess general knowledge of OSHA regulations as related to general and heavy construction with the intent of becoming the senior agency expert on the subject.

• Must demonstrate effective supervisory skills and experience in multi-discipline, matrix organization; excellent coordination and people skills, including the ability to establish and maintain working relationships with management, elected officials, leadership of other government agencies, CAT retained contractors and consultants as well as with other public and private organizations.

• Responsible for the development and oversight of the System Safety Program Plan and Security Program Plan.

• Skilled in written and spoken communication of administrative and technical data with strong grammar/spelling knowledge sufficient to screen own work as well as that of others; must be able to create, develop, and deliver accurate and effective presentations.

• Ability to communicate effectively, orally and in writing with sensitivity, passion and a focus on unity and equity.

• Must possess CAT leadership characteristics, including but not limited to, customer focused, innovative, strategic thinker and a team player.

• Proven management ability encompassing the development and implementation of strategic goals and objectives, setting and evaluating priorities.

• The ability to develop and translate strategic vision into plans for implementation and execution.

• A strong work ethic to produce a focused, dedicated, high performance work team among both internal and external stakeholders, with a focus on collaboration, mentoring, nurturing and delivery of exceeded goals.

• Excellent interpersonal skills, capable of relating effectively to a diverse range of people.

• A track record in administrative management, stewardship and developing proven strategies to build a multi-faceted area.

• Experience as a change agent, operating at the highest level of the organization.

• Strong organizational, analytical and strategic thinking skills with demonstrated ability to create implement and maintain complex plans and translate those plans into goals and concrete methods and strategies.

• A career track record that shows stability within an organization and the capacity to develop and nurture relationships that culminate overall success.

• Ability to be technologically savvy and use resources necessary to make the organization more efficient and competitive.

COMPLIANCE:

• Responsible for completing all mandatory training classes.

• Responsible for reviewing and complying with all CAT policies, procedures and directives.

PHYSICAL DEMANDS/REQUIREMENTS:

• The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit for long periods; stand; walk; use hands to manipulate, handle or feel; reach with hands and arms; and talk or hear.

SAFETY REQUIREMENTS & NOTIFICATIONS:

• Chatham Area Transit Authority is a public transit service provider governed by requirements of the Federal Transit Administration (FTA} and Department of Transportation (DOT).

• Due to the nature of some work performed at the CAT some jobs are classified as 'Safety Sensitive' and are subject to random testing for drug and alcohol use. All offers for employment are required to undergo pre-employment and possible random drug testing. If test shows a positive result your application for employment will be rejected, or if hired, employment may be terminated.

LANGUAGE SKILLS:

• Ability to read and comprehend instructions, short correspondence, and memos. Must have good writing skills. Ability to effectively present information one-on-one and small group situations to customers, clients, and other employees of the organization. Must be able to speak fluent English in order to communicate with people when dispatching.

REASONABLE ACCOMODATIONS:

Chatham Area Transit complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions,

and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles. The noise level in the environment is moderate.